Quick Comparison Table
Before we dive in, here's what you need to know at a glance:
Quick Decision:
- Best overall for sales teams? → Claap (conversation intelligence, CRM auto-fill, 6hrs/week saved, 99 languages)
- Leaving Fireflies immediately? → Claap or tl;dv (unlimited free tier)
- Hate bots? → Jamie (no bot joins calls) or Claap
- Solo user on budget? → Fathom (unlimited free, 5/5 G2 rating)
- Global team? → Claap (99 languages) or Notta (58 languages)
- Enterprise with big budget? → Gong (deepest revenue intelligence)
Top Fireflies Alternatives & Competitors for Automated Notes in 2026
Fireflies has been a popular choice for AI meeting transcription, but recent user feedback reveals growing frustration with hidden costs, intrusive bot behavior, and privacy concerns. If you're searching for a Fireflies alternative, you're not alone—sales teams, remote workers, and enterprises are actively exploring better options.
In this guide, we'll walk through the top 10 Fireflies competitors in 2026, comparing features, pricing, and real-world performance. Whether you need a conversation intelligence platform for your sales team, a privacy-first solution that doesn't use bots, or simply a more transparent pricing model, we've tested the alternatives so you can make an informed decision.
What is Fireflies?
Before we explore alternatives, let's get to know our starting point - Fireflies. Fireflies is an AI-powered meeting transcription and note-taking tool that has gained recognition for its robust features. It excels in transcribing conversations, making it a valuable asset for businesses looking to maintain detailed records.
Key Features of Fireflies
Fireflies comes armed with a set of features that make it a formidable choice:
- Accurate Transcription: Fireflies boasts impressive transcription accuracy, ensuring your meeting notes are on point.
- Integration Capabilities: It seamlessly integrates with various tools like Zoom, Google Meet, and Slack.
- AI Summaries: The AI-powered summary feature helps you quickly grasp the essence of your meetings.
- Searchable Transcripts: Finding specific information within your notes is a breeze.
- Automated Action Items: It can automatically generate action items based on your discussions.
Pricing
Fireflies offers several pricing plans to cater to different needs, with options ranging from free trials to enterprise plans. However, the cost can add up, especially for larger teams or businesses.
Their Pro plan comes in at $18 per seat per month which comes with Unlimited transcription credits but no video screen capture. To access this and other features you’ll need to pay $29 per seat per month.
Fireflies free plan
- Limited transcription credits
- 800 mins of storage
- Zoom, GMeet and MS Teams integrations
- 69+ languages
- Mobile app
Why Users Are Leaving Fireflies
The AI meeting transcription market has evolved rapidly, and Fireflies is facing growing criticism from users. Here are the main pain points driving teams to look for alternatives:
Hidden Costs and Confusing Billing
Fireflies markets "unlimited" features that come with significant restrictions. The free tier caps storage at 800 minutes per month with only 30 AI credits for summaries. Users report discovering unexpected charges weeks after upgrading, and the cancellation process can be frustrating. Recent Trustpilot reviews highlight billing transparency as a major concern.
Intrusive Bot Presence
Fireflies joins meetings as a visible bot, which some users find disruptive to client conversations. The bot appears in the participant list, and several users report it continuing to join meetings even after account cancellation. For privacy-conscious teams or those in regulated industries, this bot-based architecture is a dealbreaker.
Limited Free Plan Compared to Competitors
While Fireflies offers a free plan, the 800-minute monthly limit fills quickly for active teams. Advanced features like video recording require paid tiers, and competitors like tl;dv and Fathom now offer truly unlimited free plans with more features.
Missing Conversation Intelligence Features
Sales teams increasingly need more than basic transcription—they want coaching capabilities, deal insights, and multi-meeting analysis. Fireflies lacks the conversation intelligence features that platforms like Claap, Gong, and tl;dv now offer as standard.
1. Claap: Best AI Sales Assistant for Conversation Intelligence
Why teams switch: 6+ hours saved per week, complete conversation intelligence platform, 99-language support, AI coaching, Smart Tables for cross-call analysis
Claap is an AI-powered Sales Call & Pipeline Assistant built for sales teams who need full visibility into deals without the admin burden. While Fireflies focuses on basic recording and summaries, Claap delivers conversation intelligence that helps managers and reps understand pipeline health and close deals faster.
What Makes Claap Different
Conversation Intelligence Platform, Not Just Transcription Claap gives you visibility into your entire pipeline—objections, deal risks, opportunities, and market trends. Managers coach teams faster using data, not gut feelings. Fireflies delivers transcripts; Claap delivers strategic insights.
Smart Tables for Multi-Call Analysis Analyze multiple calls at once to extract patterns. Ask "What objections came up across my last 20 discovery calls?" or "How do closed-won deals differ from lost deals?" This cross-call intelligence doesn't exist in Fireflies.
AI Brain Assistant Query your meeting data conversationally: "Remind me what we discussed with customer X?" or "Create a scorecard for us vs. competitor B." Claap turns meeting data into instant, actionable answers.
Advanced Sales Coaching Managers analyze talk ratios and conversation patterns to deliver targeted, data-backed feedback. Claap provides coaching capabilities that Fireflies completely lacks.
99+ Languages & CRM Auto-Enrichment Highest language coverage available (vs. Fireflies' 69). Auto-fills CRM fields and enriches contact data with structured, reliable information—not just basic field sync.
Claap vs Fireflies: Key Differences
Pricing
Free: 10 meetings, 300 min, basic AI summary, 99 languages
Pro (24€/mo): Unlimited recordings, 1,000 min/month, advanced AI summaries, integrations
Business (48€/mo): Unlimited time, CRM auto-complete, AI coaching, Smart Tables, Ask Anything AI
Enterprise: Custom pricing, SSO, API, white-glove onboarding
Pros & Cons
Pros: 6 hrs/week saved, conversation intelligence, 99 languages, Smart Tables, AI Brain Assistant, advanced coaching, CRM enrichment
Cons: Core sales features require Business plan
Best For: Sales teams wanting conversation intelligence, global teams (99 languages), revenue teams needing AI coaching and CRM automation, managers wanting pipeline visibility
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2. tl;dv: Best Overall Free Alternative
Why teams switch: Truly unlimited free tier, AI coaching on paid plans, transparent pricing, superior conversation intelligence
tl;dv offers what Fireflies promises but doesn't deliver: a genuinely unlimited free plan. While Fireflies caps free users at 800 minutes per month, tl;dv provides unlimited recordings, video capture, and basic AI summaries at no cost.
Key Features
- Unlimited Free Plan: No hidden restrictions—truly unlimited recordings and storage
- Video Recording Standard: Available on all tiers (Fireflies restricts to paid)
- 40+ Languages: Full dialect support
- AI Coaching: Business plan includes sales playbooks (MEDDIC, BANT, SPIN) and objection analysis
- Multi-Meeting Insights: Spot trends across conversations at no extra cost
Pricing
Free: Unlimited recordings, video capture, basic AI summaries
Pro ($18/mo): Unlimited AI notes, CRM sync, team folders, global search
Business ($59/mo): Native Salesforce/HubSpot, AI coaching, objection handling
Enterprise: Custom pricing, private AI hosting
Check out our article on tl;dv pricing here.
Pros & Cons
Pros: Unlimited free tier, transparent pricing, AI coaching, multi-meeting insights
Cons: Fewer languages than Fireflies (40 vs. 69), EU sentiment analysis disabled (AI Act compliance), no async video features
Best For: Teams wanting generous free tier, sales teams needing AI coaching, companies wanting transparent pricing
3. Otter: Best for Real-Time Transcription
Why teams switch: Strong free plan, real-time transcription, user-friendly interface, best mobile app
Otter pioneered live transcription before "AI meeting assistants" became a category. While Fireflies focuses on post-meeting summaries, Otter excels at real-time transcription during conversations—particularly valuable for mobile users and in-person meetings.
Key Features
- Real-time Transcription: Live scrolling transcript during meetings
- Slide Capture: Automatically captures text from presentation slides
- Otter AI Chat: Query your meeting database for instant answers
- Superior Mobile App: Best-in-class for recording physical meetings
Pricing
Free: 300 minutes, 30-minute sessions, 3 file imports
Pro ($17/mo): 1,200 minutes, 90-minute sessions, 10 imports
Business ($40/mo): 6,000 minutes, 4-hour sessions
Enterprise: Custom pricing
Check out our article on otter pricing here.
Pros & Cons
Pros: Strong free plan, real-time transcription, excellent mobile app, Otter AI Chat
Cons: No video recording, limited AI summaries vs. competitors, no advanced analytics, expensive for unlimited use, past privacy concerns
Best For: Solo users, students, freelancers, mobile-first users, in-person meeting recording
4. Jamie: Best Bot-Free, Privacy-First Alternative
Why teams switch: No bot joins calls, GDPR-native, local processing, EU data hosting
Jamie solves Fireflies' biggest privacy concern: the intrusive bot. Unlike tools that join as a visible participant, Jamie records through system audio capture—no bot appears in your call. Perfect for regulated industries or client-facing teams.
Key Features
- No Bot Presence: Runs locally using system audio—clients never see a recording bot
- GDPR-Native: Data hosted in Frankfurt, built for EU compliance
- 100+ Languages: Broader support than many competitors
- Privacy-First: Local processing, minimal cloud dependency
Pricing
Free: Limited recordings Pro (€25/mo): Standard features Business (€47/mo): Advanced features Enterprise: Custom pricing
Pros & Cons
Pros: No visible bot, GDPR-native, 100+ languages, privacy-first architecture
Cons: Fewer advanced features than Claap/Gong, no multi-meeting analytics, local processing limits some cloud features
Best For: EU companies, regulated industries (GDPR), privacy-conscious teams, client-facing roles where visible bots are unprofessional
5. Notta: Best for Multilingual Live Meetings
Why teams switch: Real-time transcription, 58-language support, meeting scheduler, excellent translation
Notta specializes in real-time transcription during live meetings with particularly strong multilingual support. It's ideal for global teams who need instant transcription and translation.
Key Features
- Real-Time Transcription: Instant transcription during live meetings
- Speaker Identification: Tracks multiple participants clearly
- 58 Languages: Strong mixed-language support
- Translation Features: Upload any audio file for instant translation
- Meeting Scheduler: Shareable events that connect to your calendar
Pricing
Free: 120 minutes, 5-minute max duration, live transcription
Pro ($14/mo): 1,800 minutes (1 seat only)
Business ($60/mo): 2,400 minutes (2-20 seats)
Enterprise: Custom pricing for larger teams
Pros & Cons
Pros: Real-time transcription, 58 languages, translation features, meeting scheduler, mobile app
Cons: No screen recording, limited seats on Business plan (max 20), no video recording, weak collaboration UI, low minute limits even on paid plans
Best For: Multilingual teams, live meeting transcription, global businesses needing translation
6. Fathom: Best for Solo Entrepreneurs & Small Teams
Why teams switch: Perfect 5/5 G2 rating, unlimited free tier, simplicity, cost-effective
Fathom is designed for solo entrepreneurs and small teams who want a simple, effective solution without complexity or high costs. Its perfect G2 rating reflects consistent user satisfaction.
Key Features
- Unlimited Free Plan: Unlimited calls and users (reserves some features for paid tier)
- Intelligent Highlights: Click during meetings to create highlights in recordings
- Full Transcripts: Complete transcription with speaker identification
- Simplicity: Streamlined interface, quick setup
Pricing
Free: Unlimited minutes, unlimited users, Salesforce/HubSpot/Notion/Slack integrations
Standard ($32/mo): Fathom Teams features
Pro ($39/mo): CRM sync, SSO, advanced access controls
Pros & Cons
Pros: Perfect 5/5 G2 rating, unlimited free tier, simple interface, cost-effective
Cons: Only 6 languages (English, Spanish, Italian, German, French, Portuguese), no screen recording, poor embed options
Best For: Solo entrepreneurs, small teams, English-speaking teams prioritizing simplicity over advanced features
7. Gong: Best for Enterprise Revenue Intelligence
Why teams switch: Deepest revenue intelligence, advanced deal analytics, personalized coaching, proven ROI
Gong is a comprehensive revenue intelligence platform that goes far beyond transcription. It's designed for large enterprises that need advanced analytics, coaching, and strategic insights.
Key Features
- Deal Intelligence: Analyzes interactions across emails, calls, meetings to provide deal insights and real-time guidance
- Revenue Intelligence: Holistic view of customer interactions and sales processes beyond traditional CRM data
- AI Conversation Analysis: Identifies customer sentiment, keywords, competitive mentions, buyer engagement
- Coaching Recommendations: Personalized training based on successful call analysis
Pricing
Minimum $9,000/year + ~$5,000 installation. Custom enterprise pricing (not publicly listed). Easily exceeds $40,000/year for mid-sized sales teams.
Pros & Cons
Pros: Deepest deal intelligence, revenue forecasting, advanced coaching, proven ROI for enterprises
Cons: Very expensive ($9,000+ minimum), specialized for sales only, complex UI, some accuracy issues reported in tone analysis
Best For: Large sales organizations (50+ reps), enterprises needing deep revenue intelligence, teams with budget for premium solutions
Additional Alternatives
8. Grain: Best for Video-First Sales Coaching
Why teams switch: Excellent video highlight sharing, strong collaboration, coaching-focused
Grain excels at creating and sharing memorable moments from calls for training and coaching. Video-first approach beats Fireflies for building training libraries.
Pricing: Free (20 meetings), $15/mo starting, $39 mid-tier
Best For: Teams prioritizing video clip sharing, sales coaches building best practice libraries
9. Avoma: Best for Meeting Lifecycle Management
Why teams switch: Comprehensive meeting lifecycle, agenda tracking, automated scheduling
Avoma manages your entire meeting lifecycle from scheduling to follow-up. More than transcription—it's an all-in-one meeting platform with 90+ language support.
Pricing: Enterprise-focused, higher learning curve than basic tools
Best For: Customer success teams, client-facing roles, teams wanting end-to-end meeting management
10. MeetGeek: Best for Automated Action Item Extraction
Why teams switch: Excellent action item detection, good free tier, strong integrations
MeetGeek automatically extracts and tracks action items and next steps from meetings—a feature many find lacking in Fireflies.
Pricing: Competitive free plan, reasonable paid tiers
Best For: Teams prioritizing task management and accountability, project-focused meetings
Which Fireflies Alternative is Right For You?
Claap - Best AI Sales Assistant
Ideal for: Sales teams wanting conversation intelligence, global teams (99 languages), revenue teams needing AI coaching and CRM automation
Why: Smart Tables for multi-call analysis, AI Brain Assistant, advanced coaching, seamless CRM enrichment. Bridges gap between basic tools and expensive enterprise platforms with best ROI for sales organizations.
tl;dv - Best Overall Free Alternative
Ideal for: Teams wanting generous free tier, sales teams needing AI coaching, transparent pricing
Why: Truly unlimited free plan and competitive paid tiers ($18/mo). Business plan includes sales playbooks and objection handling that Fireflies lacks.
Otter - Best for Real-Time Transcription
Ideal for: Budget-conscious users, students, mobile-first users, in-person recording
Why: Real-time transcription, user-friendly interface, strong mobile app for immediate transcripts.
Jamie - Best Privacy-First
Ideal for: EU companies, regulated industries, privacy-conscious teams, client-facing roles
Why: Bot-free architecture and EU data hosting solve Fireflies' intrusive bot problem.
Notta - Best for Multilingual Teams
Ideal for: Global teams, live meetings, real-time transcription (58 languages)
Why: Real-time transcription, speaker identification, translation features.
Fathom - Best for Small Teams
Ideal for: Solo entrepreneurs, small teams, English-speaking organizations
Why: Perfect 5/5 G2 rating, unlimited free tier, straightforward interface.
Gong - Best for Enterprise
Ideal for: Large sales organizations (50+ reps), serious budget for premium solutions
Why: Advanced deal intelligence, revenue forecasting, coaching justify premium cost for enterprises.
FAQ
Is there a truly free alternative to Fireflies?
Yes. tl;dv and Fathom both offer truly unlimited free plans. tl;dv provides unlimited recordings, video capture, and basic AI summaries. Fathom offers unlimited recordings and storage with 5 AI summaries per month. Both are more generous than Fireflies' 800-minute cap.
Which Fireflies alternative doesn't use a bot?
Claap and Jamie are the best bot-free alternative. They can record through system audio capture rather than joining calls as a visible participant—ideal for privacy-conscious teams or regulated industries.
What's better than Fireflies for sales coaching?
Claap and Gong both excel at sales coaching. Claap offers AI coaching, Smart Tables for multi-call analysis, and conversation intelligence at a fraction of Gong's cost. Gong provides the deepest revenue intelligence but requires significant investment ($9,000+ annually).
Can I migrate my Fireflies data to other tools?
Most alternatives allow you to import or manually upload existing recordings and transcripts. Automated migration varies by platform—contact your chosen alternative's support team for specific assistance.
Which alternative has the best multilingual support?
Claap leads with 99+ languages, followed by Jamie (100+ languages) and Avoma (90+ languages). Notta offers 58 languages with particularly strong mixed-language support. Several alternatives now exceed Fireflies' 69+ languages.
What's the best Fireflies alternative for privacy and GDPR compliance?
Jamie is purpose-built for privacy with GDPR-native architecture, EU data hosting (Frankfurt), and local processing. tl;dv also prioritizes privacy and has disabled certain features in the EU to ensure AI Act compliance.
The Bottom Line
The AI meeting transcription landscape has evolved dramatically, and Fireflies is no longer the default choice. Whether you're frustrated by hidden costs, concerned about bot privacy, or need more advanced conversation intelligence, compelling alternatives deliver better value.
Quick recommendations:
- Best overall: Claap (conversation intelligence for sales) or tl;dv (unlimited free)
- Best for privacy: Jamie (no bot, GDPR-native)
- Best value: Fathom (5/5 G2 rating, unlimited free)
- Best for enterprise: Gong (deepest revenue intelligence)
- Best for global teams: Claap (99 languages) or Notta (58 languages)
The market demands transparent pricing, privacy respect, and intelligence beyond basic transcription. The alternatives listed here deliver on all three. Evaluate your needs using the decision guide above, and make the switch to a tool that works for you—not against you.
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