Meeting management software for sales teams
Claap records the meetings your calendar selects, writes the minutes and next steps, and drafts the follow-up while the buyer still remembers the call.
Calendar
Zoom
Minutes and follow-up after the call.
Trusted by revenue teams at
Infopro Digital
TransferRoom
- GDPR
- SOC 2 Type II
- No training on your data
Your calendar decides what gets recorded
- Choose the rule once: every meeting, external meetings only, internal only, or only the ones you host.
- Claap joins Zoom, Google Meet and Microsoft Teams as a visible bot, or records from the Chrome extension.
- Admins can lock the rules for a team, so a new rep’s first discovery call is recorded like everyone else’s.
Google Calendar
16:30Hiring sync17:001:1 JonasRivvo · Pricing call
Wednesday, October 16 · 14:00 – 14:45
Join Zoom meeting
Claap auto-record
Minutes that answer the questions you ask after every call
- Name the three or four things you always note, like the next step or the budget, and every Overview leads with them.
- Customer calls and team syncs get different questions: a discovery call is not read like a pipeline review.
- Apply a new question to meetings already recorded, so last month’s calls read the same way as tomorrow’s.
Overview questions
Budget
AI autofillManualParagraph
Question
What budget was mentioned, and who owns it?
Every decision tied to the moment it was made
- Click a line and the player jumps to the second it was said, with the speaker named.
- Search one word across every meeting and get each call where the buyer said it.
- Comment on a moment and mention a teammate, so the discussion stays on the meeting, next to the moment it is about.
Meetings
Read from
“Fine, we go with the annual plan.”
Pieter Laan · 44:12
The recap and the follow-up, already written
- Send the recap to every participant, to your workspace only, or just to yourself, set once in your meeting preferences.
- Pick a follow-up template for the meeting, demo, discovery or proposal, or write your own with its tone and length.
- Paste up to three of your own emails and the draft comes back in your voice, ready to send.
Contacts
Anneke Visser
Recap sent · just nowRecap: Yonda · Discovery
Sent from Claap to 3 participants
Next step: security review on Thursday.
Follow-up template: Discovery
Calls, meetings and emails in one timeline
- Every call and meeting lands on one record, so whoever picks up the account starts with the full story.
- Gmail or Outlook threads are matched to the right deal, next to the meetings they followed.
- The Customer Success Manager inherits every meeting of the sale, with each promise the rep made.
Contacts
Anneke VisserActivity
Handed over to the CSM, goals agreed.Matched to Kordo - Pro Plan.What sales teams want from their meetings
The follow-up while it is fresh
[...] That follow-up email could be sent right after the meeting [...]. Like personalized, not just the generic that the team currently does.
What Claap does
Claap drafts the follow-up email from what was said.
Notes that depend on discipline
The majority of the people on our team are not super organized [...] We get busy and we forget to update things.
What Claap does
Claap writes the minutes of every call for you.
Internal meetings count too
[...] Probably more than half of my day is internal meetings about clients that the client’s not involved in.
What Claap does
Claap records your internal meetings by rule too.
“Our teams needed to focus on the conversation, not on taking notes or updating Salesforce. Claap helped us remove that mental load and bring consistency across the board.”
Evan FriburgBusiness Operations Manager, Evaneos20 min
saved per call with automated notes, structured summaries and easier follow-up
Meeting management software, answered
What is meeting management software?
Meeting management software records a meeting and turns it into minutes, decisions and a follow-up, so nothing agreed on the call gets lost. Claap does this for sales teams: it records the meetings your calendar selects, writes the minutes, emails the recap and drafts the follow-up. Claap has no agenda builder and no scheduling links.
What is meeting minutes software?
Meeting minutes software records a meeting and writes the official record of it: what was discussed, what was decided and who owns each next step. In Claap the minutes are the meeting Overview, generated a few minutes after the call ends, with each point linked to the moment it was said.
Can Claap take meeting minutes automatically?
Yes. When your calendar rules select a meeting, Claap records it, then writes the Overview with key takeaways, decisions and suggested follow-ups. You choose who receives the recap email: every participant, your workspace only, or just you. Nobody has to take notes during the call.
Does Claap handle agendas and scheduling?
No. Claap has no agenda builder and no scheduling links. It starts at the recording and manages everything after it: minutes, decisions, the recap, the follow-up and the CRM. Teams that need shared agendas usually keep their calendar or a dedicated agenda tool for that part.
How does it work with my calendar and meeting platforms?
Claap syncs Google Calendar and Outlook on every plan and records Zoom, Google Meet and Microsoft Teams, with a visible meeting bot or bot-free through the Chrome extension. Auto-record rules decide which meetings are captured: all of them, external only, internal only, or only the ones you host.
How much does meeting management software cost?
Claap’s Basic plan is free, with calendar sync, the Chrome extension and a basic AI summary, capped at 10 recordings per user. Pro is $32 per seat per month on annual billing and adds the advanced summary, unlimited recordings and search across transcripts. Business, at $60, adds AI follow-up emails, CRM auto-complete and admin control of recording rules.
How is meeting data kept private?
Claap is GDPR compliant, SOC 2 Type II certified, and never trains AI models on your data. Internal and external meetings can go to different folders with their own access rights, and admins choose who receives each recap, so an internal pricing discussion is never emailed to a buyer.
Which languages are supported?
Claap transcribes 99+ languages on Pro, Business and Enterprise and detects the language of each meeting. The minutes and the follow-up are written the same way whatever the language, so a team selling in French, German and English keeps one process.
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