AI-Meeting Manager
For efficient Meetings

Claap goes far beyond transcription by transforming your different meetings into an intelligent workflow system:

Basic meeting transcription tools:
‍• Convert speech to text
• Provide searchable content
• Require manual review to extract value
• Create more documentation to manage

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Claap's AI Meeting Manager has more advanced features:
‍• Creates actionable intelligence from spoken conversations for meeting participants
• Automatically extracts decisions, action items, and insights. Analyze meetings.
• Assigns task ownership without manual intervention
• Integrates findings directly into your workflow tools
• Provides context-rich summaries tailored to different stakeholders
• Builds an organizational knowledge base that grows smarter over time
• Guest management to invite or automatically join

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The difference is transformational: while transcription tools give you more text to process, Claap delivers structured intelligence that drives your workflow forward automatically. Try the free plan!

Yes, Claap seamlessly integrates into your workflow ecosystem through our comprehensive integration framework:

Communication & Productivity Tools:

• Calendar systems (Google Calendar, Outlook, etc.)
• Video meeting platforms (Zoom, Teams, Google Meet, Webex)
• Chat tools (Slack, Microsoft Teams, Discord)

Work Management Systems:

• Project management tools (Asana, Monday, ClickUp, Jira)
• Task trackers (Todoist, Trello, Linear)
• Documentation hubs (Notion, Confluence, Google Workspace)

Business Intelligence Systems:

• CRM platforms (Salesforce, HubSpot, Pipedrive)
• Customer success tools (Gainsight, Zendesk)
• Product development systems (Productboard, Aha!)

Enterprise Platforms:

• SSO providers for secure authentication
• HR systems for important insights related to personnel
• Custom enterprise solutions via our developer API

Claap serves as your central intelligence hub, for meeting efficiency, ensuring valuable insights flow automatically to the right systems and team members—without the need for manual data entry. For small teams and big ones.

Claap's AI creates a productivity multiplier effect by transforming passive recording into active workflow acceleration:

Before:

• Auto-generates agendas based on previous discussions and calendar context
• Prepares relevant background information from past calls on the same topic
• Suggests discussion points to address open issues or follow-up items

During:

• Eliminates distractions by handling all documentation automatically. Stop manual note taking.
• Highlights key insights and key moments in real-time for immediate attention
• Identifies potential next steps, high value tasks as they emerge in conversation

After:

• Automatically organizes information by topic, priority, and responsible party. Answer questions asynchronously.
• Creates tailored ai summaries for different stakeholders and needs
• Initiates workflow actions in connected tools without manual triggers
• Surfaces patterns and insights across multiple calls over time

Teams using Claap report spending 82% less time on meeting management while capturing 3x more actionable meeting insights—transforming corporate calls from time drains into productivity accelerators.

Claap protects your meeting intelligence with enterprise-grade security at every level:

Technical Safeguards:

• End-to-end encryption for all content and metadata
• SOC 2 Type II certified infrastructure and processes
• Secure cloud storage with redundant protection systems
• Regular penetration testing by independent security experts

Access Controls:

• Role-based permissions for viewing and sharing content
• Granular privacy settings at the meeting, folder, and workspace levels
• Audit logging of all system access and content interactions
• Single Sign-On (SSO) with multi-factor authentication support

Compliance Features:

• Configurable retention policies to meet regulatory requirements
• GDPR and CCPA compliant data handling practices
• Data residency options for region-specific storage requirements
• Legal hold capabilities for sensitive information

Data Minimization:

• Options to automatically redact sensitive information
• Controls to limit processing of specific segments
• Ability to delete specific content on demand

Claap's security-first approach ensures your confidential conversations remain protected while still delivering maximum intelligence value.

Yes, Claap transforms both virtual and in-person meetings into structured intelligence:

For Virtual Meetings:

• Direct integration with all major video conferencing platforms
• One-click recording from within your meeting interface
• Real-time processing as your meeting progresses
• Immediate availability of meeting intelligence after the call ends

For In-Person Meetings:

• Mobile app recording captures face-to-face discussions
• Voice recognition technology identifies different speakers
• Background noise filtering ensures clear capture
• Offline functionality for meetings without internet access

For Hybrid Scenarios:

• Multi-source recording combines in-room and virtual participants
• Smart merging technology creates unified meeting documentation
• Equal intelligence extraction regardless of participation method

Teams across product development, human resources, customer success teams, sales teams, operations, and customer-facing departments use Claap to create a consistent meeting memory system—regardless of how or where their conversations happen. Get meeting takeaways in seconds and ensure internal and customer satisfaction.

Organizations implementing Claap's AI Meeting Manager report measurable returns across multiple dimensions:

Time Reclaimed:

• 16+ hours saved monthly per team member on meeting management
• 42% reduction in meeting time through improved focus and efficiency
• 75% faster follow-up for future meetings with automated action tracking

Knowledge Optimization:

• 93% increase in information retention from crucial meetings
• 3.2x improvement in cross-team knowledge sharing
• 87% reduction in repeated discussions of previously settled topics

Process Acceleration:

• 31% faster decision implementation
• 68% improvement in action item completion rates
• 29% reduction in overall project timelines

Team Alignment:

• 57% fewer misunderstandings about responsibilities and next steps
• 44% increase in participation from typically quieter team members
• 64% better continuity between related calls and workstreams

The greatest return comes from transforming unorganized calls into effective meetings, creating a connected intelligence system that drives your organization forward with minimal administrative overhead. Test it with our free plan!

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