Best Fathom alternatives: 7 tools for sales teams

Updated 15 October 2026.

Fathom alternatives overview

• Fireflies is best for teams that want a cheap note taker with broad language coverage. Every plan includes unlimited transcription and AI summaries.
• Claap is best for sales teams that want calls to fill the CRM and feed coaching. It writes each call into HubSpot or Salesforce fields and scores calls on your sales method.
• Otter is best for live transcription, in-person meetings and tight budgets. Its Pro plan syncs to Salesforce and HubSpot at the lowest paid price here.
• tl;dv is best for teams that want the same notes structure on every meeting. Its templates apply automatically to matching meetings.
• Avoma is best for teams that want scheduling, notes and call scoring in one tool. Coaching sits in a paid add-on.
• Sybill is best for reps who want follow-up emails and CRM fields written for them. CRM autofill and its MCP server start on Business.
• Gong is best for large revenue teams with budget for a full revenue platform. Its prices are quote-only and include a platform fee.

Why sales teams look for a Fathom alternative

The average seller spends 40% of their time selling, according to Salesforce's 2026 State of Sales report (Salesforce). Call notes and CRM updates eat a large part of the rest.

That is why so many reps start with Fathom: it records, transcribes and summarizes calls for free, with almost no setup. The questions come later, when a team needs the call to update deal fields, score reps the same way and stay organized by team. In September 2026, Superhuman also agreed to buy Fathom, which leaves some teams asking where the product goes next.

So this guide compares seven Fathom alternatives for sales teams. For each one you get who it suits, what it costs once CRM sync is included, its integrations, its pros and cons and what G2 reviewers say.

Fathom alternatives at a glance

Prices below are per seat per month, billed yearly, for the cheapest plan that syncs call notes to HubSpot or Salesforce.

For comparison, Fathom's CRM field sync sits on its Business plan at $25 per user per month billed yearly, with a 2-user minimum.

What Fathom does well, and what it costs

Fathom records Zoom, Google Meet and Microsoft Teams calls, transcribes them and writes an instant summary. The free plan keeps unlimited recordings. Business adds CRM field sync to HubSpot and Salesforce, a Deal View of every call on a deal, coaching metrics and AI scorecards (Fathom).

• Free: $0, unlimited recordings and transcription.
• Premium: $16 per user per month billed yearly, $20 monthly.
• Team: $15 per user per month billed yearly, $19 monthly, with a 2-user minimum.
• Business: $25 per user per month billed yearly, $34 monthly, with CRM field sync.

Fathom holds 5 out of 5 on G2 across more than 7,000 reviews, the highest rating in this space. On 14 September 2026, Superhuman, the company formerly called Grammarly, announced it had agreed to acquire Fathom to bring meeting notes into its email, documents and AI agents; the price was not disclosed (Reworked). Neither company has announced changes to Fathom's plans. Our full breakdown is in Fathom pricing.

Where Fathom falls short for sales teams

Fathom comes up often on our own sales calls. Here is what buyers told us about it, in their words:

• A founder at a US B2B data startup: "It's probably not worth me switching from Fathom today, but as soon as there's more automation, I would definitely be a happy customer."
• A buyer at a consulting firm with four sellers: "it's already updating Meeting on Hubspot and it's already generating a summary."
• A buyer at an Italian SaaS company with about 15 Fathom seats, on the budget a new tool has to match: "[Our finance lead] mentioned, what is exactly the budget that Sales is investing for Fathom, and we need to be around that [ballpark]."
• The evaluation lead at a European scale-up with more than 50 Account Executives (translated from French): "I think there's the Basic plan in particular, where Fathom lets the product team use the app for free, so that makes a big difference."

The pattern: Fathom wins on price and simplicity, and teams rarely leave it for better notes. They leave when they want more automation after the call, such as deal fields filled, follow-ups drafted and every rep scored the same way.

How we built this comparison

We compared the tools sales teams most often weigh against Fathom on five criteria:

• CRM sync. Whether notes and fields reach HubSpot or Salesforce, and on which plan.
• Cost for a sales team. The cheapest plan that syncs to the CRM, with seat minimums and add-ons.
• Capture. Meeting bot, bot-free recording, phone and in-person calls.
• Sales features. Call scoring, coaching, deal views and follow-up emails.
• Reviews. G2 rating and review count, and what reviewers praise or criticize.

Important note: Chorus by ZoomInfo is a well-known conversation intelligence tool, but it has no standalone G2 page, and ZoomInfo rates 1.8 out of 5 on Trustpilot across 340 reviews. We left it out of this selection. Our Chorus pros and cons review covers it in detail.

1. Fireflies, best for cheap notes in many languages

Fireflies is the closest swap for a Fathom user who wants the same kind of note taker at a low price and in more languages; sales teams that want scoring and deal views will need more.

Who Fireflies works best for

• Teams that hold calls in several languages.
• Small teams that want transcripts in HubSpot on a low budget.

Fireflies overview

Fireflies records Zoom, Meet and Teams calls with a meeting bot, then writes a transcript, a summary and action items. Every plan includes unlimited transcription and AI summaries; storage and AI credits are what the plans meter (Fireflies). It transcribes more than 100 languages.

Fireflies pricing

• Free: $0, with 400 minutes of storage per team.
• Pro: $10 per seat per month billed yearly, $18 monthly, with 8,000 minutes of storage per seat.
• Business: $19 per seat per month billed yearly, $29 monthly, with unlimited storage and team analytics.
• Enterprise: $39 per seat per month, billed yearly only, with SSO and HIPAA.

Pro syncs full transcripts to HubSpot. The integration rules that route notes to the right deal need Business, so a sales team usually pays $19.

Fireflies integrations

• Zoom, Google Meet and Microsoft Teams.
• HubSpot and Salesforce, with routing rules on Business.

Fireflies pros and cons

Pros

• Unlimited transcription and summaries on every plan.
• More than 100 languages.
• Low paid prices.

Cons

• Records through a meeting bot.
• Few coaching and deal features for sales managers.

What G2 reviewers say about Fireflies

Fireflies holds 4.7 out of 5 on G2 across 753 reviews (G2).

• "Meeting recordings help in doing quality checks of our sales teams, as client meeting recordings provide more insights and help us make better decisions." Business Lead, Mid-Market (review)
• "Sometimes the transcriptions are totally wrong and change the correct meaning of the things discussed in the meeting." Business Lead, Mid-Market (review)

A quick note: Claap is our product. To keep this comparison fair, we relied on third-party reviews and linked every major claim to its source.

2. Claap, best for sales teams that want calls to fill the CRM

Claap fits sales teams of 5 to 100 reps that have outgrown free notes and want every call to update deal fields and feed coaching at a published price; a rep who only wants transcripts will find a cheaper tool in this list.

Who Claap works best for

• Sales teams on HubSpot or Salesforce that run a method such as MEDDIC or SPICED.
• Managers who coach from calls and want each rep scored the same way.

Claap overview

Claap records Zoom, Meet and Teams calls without a bot through its Chrome extension or Mac app, or with a visible bot if you prefer. After each call it writes the notes, fills the deal fields you choose and drafts the follow-up email from your templates (automatic note taker).

It also scores every call on your own criteria, so a manager sees each rep's average next to the team's, criterion by criterion (conversation intelligence). ClaapAgent answers questions across a deal's calls, and Claude or ChatGPT can read the same data through the Claap MCP.

Claap pricing

• Basic: free, 10 videos per user and 300 minutes in total.
• Pro: $32 per seat per month billed yearly, unlimited recordings, 1,000 minutes a month and 99+ languages.
• Business: $60 per seat per month billed yearly, with CRM sync, AI coaching and ClaapAgent across all meetings.
• Enterprise: on quote, with SSO, SCIM and the Claap API.

Claap integrations

• HubSpot, Salesforce, Attio and Pipedrive on Business.
• Aircall and lemlist calls from Pro.
• Zapier, Make, n8n and webhooks on Business.
• The Claap MCP on every plan.

Claap pros and cons

Pros

• Calls fill CRM fields, so deal data stays current without rep admin.
• Bot-free recording on every plan.
• Call scoring and coaching on your own sales method.

Cons

• CRM sync and coaching need Business, which costs more than Fathom Business.
• No built-in dialer: phone calls come through Aircall or lemlist.

What G2 reviewers say about Claap

Claap holds 4.6 out of 5 on G2 across more than 480 reviews (G2).

• "The call recording and transcription save me a lot of time, especially when I need to go back to a specific conversation." Revenue Operations Analyst, Mid-Market (review)
• "While Claap is really good at recording and sharing sales conversations, I think it could do more to give sales leaders the information they need." Sales Manager, Enterprise (review)

3. Otter, best for live transcription and in-person meetings

Otter is the cheapest way to get transcripts synced to a CRM, and it shines in live and in-person meetings; sales teams that want scoring and deal views will need more.

Who Otter works best for

• Reps who meet buyers in person and record on their phone.
• Teams on a tight budget that want transcripts in Salesforce or HubSpot.

Otter overview

Otter writes a live transcript with speaker names during the meeting, then a summary and action items. Otter AI Chat answers questions across your meeting history, and an MCP server lets Claude or ChatGPT query transcripts (Otter). Otter transcribes six languages, one per conversation.

Otter pricing

• Basic: free, 300 transcription minutes a month and 30 minutes per conversation.
• Pro: $8.33 per user per month billed yearly, $16.99 monthly, 1,200 minutes a month and 90 minutes per conversation.
• Business: $19.99 per user per month billed yearly, $30 monthly, with up to 4 hours per conversation.
• Enterprise: custom, with SSO and HIPAA.

More detail in our guide to Otter pricing.

Otter integrations

• Zoom, Google Meet and Microsoft Teams.
• Salesforce, HubSpot and Zapier from Pro.
• MCP server for Claude and ChatGPT.

Otter pros and cons

Pros

• Strong live transcription and mobile app.
• The lowest paid price in this comparison.

Cons

• Six transcription languages.
• Few sales coaching features.
• A privacy class action over recording without consent is ongoing in California.

What G2 reviewers say about Otter

Otter holds 4.4 out of 5 on G2 across 505 reviews (G2).

4. tl;dv, best for structured notes templates and shared recordings

tl;dv suits teams that want the same notes structure on every meeting and easy clips to share; native CRM apps and coaching sit on its pricier Business plan.

Who tl;dv works best for

• Teams that run repeatable meeting types, such as discovery or onboarding.
• Managers who share call moments with the team.

tl;dv overview

tl;dv records and transcribes Meet, Zoom and Teams calls. Summaries are automatic or follow templates you set, and templates apply to every matching meeting (tl;dv help center).

tl;dv pricing

• Free: $0, with capped AI notes.
• Pro: $18 per seat per month billed yearly.
• Business: $59 per seat per month billed yearly, with native Salesforce and HubSpot apps, AI coaching and sales playbooks (Frontdesk Review).
• Enterprise: custom.

tl;dv integrations

• Google Meet, Zoom and Microsoft Teams.
• Salesforce, HubSpot and Pipedrive.

tl;dv pros and cons

Pros

• Notes templates keep every call of a type consistent.
• Easy to clip and share recordings.

Cons

• Native CRM apps and coaching need Business.
• tl;dv shows prices in local currency, so a US quote can differ from European ones.

What G2 reviewers say about tl;dv

tl;dv holds 4.7 out of 5 on G2 across 546 reviews (G2).

5. Avoma, best for scheduling, notes and call scoring in one tool

Avoma suits small and mid-sized sales teams that want one tool from booking the meeting to scoring it; the coaching features cost extra.

Who Avoma works best for

• Teams that book, record and review meetings in one tool.
• Managers who want AI scorecards without a Gong-sized contract.

Avoma overview

Avoma covers scheduling, meeting notes and CRM sync on its base plans. Call scoring, AI coaching recommendations and custom scorecards sit in the Conversation Intelligence add-on (Avoma).

Avoma pricing

• Startup: $19 per recorder seat per month billed yearly, $29 monthly.
• Organization: $24 per recorder seat per month billed yearly.
• Enterprise: $39 per recorder seat per month billed yearly, 10-seat minimum.
• Conversation Intelligence add-on: $29 per seat per month billed yearly, $35 monthly.

With coaching, the cheapest setup is $19 + $29 = $48 per seat per month. Viewers are free, and a 14-day trial includes the add-ons.

Avoma integrations

• Salesforce and HubSpot CRM sync from Startup.
• Zoho CRM.

Avoma pros and cons

Pros

• Scheduling, notes and scoring in one product.
• Only recorder seats are paid.

Cons

• Coaching needs a paid add-on.
• Reviewers report the notetaker sometimes misses calls.

What G2 reviewers say about Avoma

Avoma holds 4.6 out of 5 on G2 across 1,365 reviews (G2).

• "I really appreciate the Ask Avoma feature as it saves a lot of time by helping me check specific details from conversations." Enterprise AE, Mid-Market (review)
• "Sometimes the notetaker does not join the call and sometimes randomly drops off." Enterprise AE, Mid-Market (review)

6. Sybill, best for follow-up emails and CRM autofill

Sybill suits reps who want the call summary, the follow-up email and the CRM fields written for them; the CRM autofill and the API sit on Business, the priciest published plan here.

Who Sybill works best for

• Account Executives who run many calls a week and want follow-ups drafted.
• Teams on Mac that want bot-free recording.

Sybill overview

Sybill records calls with a bot or with its Invisible Recorder, a desktop app that records without a bot and requires a Mac with Apple Silicon (Sybill help center). Ask Sybill answers questions about deals in plain English, and Business adds CRM autofill for up to 10 fields plus API and MCP access. Sybill hosts its data on AWS servers in the US.

Sybill pricing

• Free: $0, with AI summaries on 20 meetings a month and 3 months of storage.
• Pro: $30 per user per month billed yearly, $36 monthly.
• Business: $90 per user per month billed yearly, $108 monthly, with CRM autofill, API and MCP access.
• Enterprise: custom.

Prices are from Sybill's pricing page.

Sybill integrations

• Zoom, Google Meet, Microsoft Teams and Webex.
• Dialers including Aircall, Dialpad, Outreach and RingCentral.
• Salesforce and HubSpot autofill on Business.

Sybill pros and cons

Pros

• Follow-up emails and CRM fields written from the call.
• Bot-free recording on Mac.
• A free plan with 20 summarized meetings a month.

Cons

• CRM autofill is capped at 10 fields and needs Business.
• The bot-free recorder runs on Apple Silicon Macs only.

What G2 reviewers say about Sybill

Sybill holds 4.8 out of 5 on G2 across 150 reviews (G2).

7. Gong, best for large revenue teams with budget

Gong is the safe pick above 50 reps with a RevOps team and budget; for a team moving off Fathom, it is usually far more platform, and cost, than the job needs.

Who Gong works best for

• Revenue teams of 50 reps or more.
• Companies that want forecasting, engagement and call analysis from one vendor.

Gong overview

Gong records calls, analyzes deals and forecasts revenue. Its AI deal brief summarizes a deal or account over a chosen period, and its deal likelihood score ranks open deals from calls, emails and CRM data (Gong help center).

Gong pricing

Gong publishes no prices: it charges a per-user license plus a platform fee (Gong). Vendr puts the median Gong contract at $55,359 a year across 593 purchases (Vendr).

Gong integrations

• Salesforce, HubSpot and Microsoft Dynamics.
• Zoom, Google Meet and Microsoft Teams.

Gong pros and cons

Pros

• The deepest deal and forecast analytics here.
• A large ecosystem and long track record.

Cons

• Quote-only pricing with a platform fee.
• A heavy rollout for small teams.

What G2 reviewers say about Gong

Gong holds 4.7 out of 5 on G2 across more than 6,700 reviews (G2).

How to choose a Fathom alternative

• You want the same kind of note taker, cheaper and in more languages: Fireflies.
• You want calls to fill HubSpot or Salesforce fields and feed coaching: Claap.
• You record in person or on mobile, on a budget: Otter.
• You want the same notes structure on every meeting: tl;dv.
• You want scheduling and scoring together: Avoma with its add-on.
• You want follow-ups and CRM fields written for each rep: Sybill.
• You have 50+ reps and a RevOps team: Gong.

Takeaways

• Fathom is a strong free note taker with the best G2 rating in the category. Sales teams leave it when they want more automation after the call.
• Price the plan that syncs to your CRM: that is Business on Fathom, Claap, tl;dv and Sybill, Pro on Otter and Fireflies, and any plan on Avoma.
• For cheap notes in many languages, Fireflies. For live transcripts on a budget, Otter.
• For sales teams that want deal fields, scoring and follow-up emails from every call, Claap covers the job at a published price.
• Gong makes sense once the team is large enough to use a full revenue platform.
• Superhuman's planned acquisition of Fathom changes nothing on the plans yet; check the pricing page before you renew.