With the spread of remote work, all companies need to organize online meetings with their teams, so do you. There are plenty of video meeting platforms out there, and you're feeling a little lost when it comes to making your choice? Don't panic, we've got your back!
What is the best video meeting platform?
In addition to the basic features (video meeting organization, screen sharing, chat), we've analyzed each video meeting platform in depth to select an undeniable top 5. You’re certain to find your perfect match.
- Claap: The ultimate video platform;
- Google Meet: Ideal for Google Users;
- Microsoft Teams: Best for Microsoft 365 users;
- Whereby: The top comprehensive and easy-to-use free service;
- Zoom Meetings: The most popular paying solution.
Claap: The ultimate video platform
H3 - Who is it for?
Ok. I might be a little bit biased but I had to introduce Claap.
Claap is an all-in-one video workspace that allows you to:
- Record your meeting (or your screen);
- Generate meeting transcript (99+ languages);
- Generate AI meeting notes;
- Organize your videos in a dedicated video wiki.
Fast-growing unicorns like Revolut, and next-gen startups like Figures, and individual contributors within all kinds of enterprises use Claap to optimize collaboration between your teams, and in particular video meetings.
Claap allows you to combine the best of both synchronous and asynchronous communication:
- Record meetings with key moments: With Claap, you can record your meetings and pin key moments for future viewers. No need for 5+ attendees that wouldn’t be active in the meeting anymore;
- Get transcript & AI generated notes: You no longer need to waste time editing your meeting summary and emailing them after to your team. Our AI tool generates it in seconds for you, according to your desired template;
- Screen recorder with collaborative features: what if you actually didn’t need a meeting? Claap allows you to record a short video, and share it to your team to get feedback. You can now save hours of unnecessary meetings.
Claap has all the advantages of asynchronous meetings, and more. It retains meeting’s added value, minus the drawbacks of traditional meetings.
- Flexibility and time savings: A busy day of mandatory meetings limits your time to really "do" things. You don't even know how much time you're wasting in meetings... Do the math for yourself! You'll realize that this is far too much;
- Boosts productivity: With Claap, you can follow a video meeting whenever you want. Your teams are better off watching it when they’re on top form to produce the best possible feedback!;
- Top-notch integrations: Claap integrates with all your existing workflows (Asana, Trello, Notion, Slack, Jira, Linear…);
- Super easy to find your previous meetings: No need to dig through your e-mails or databases to find information about the 4 p.m. meeting you half-listened to on Friday: everything is centralized in one place on a video wiki.
- Not really suitable if you're just looking to organize video meetings: it’s a video platform, but not a video meeting platform per se.
Claap has a free plan that allows you to:
- Store up to 10 videos;
- Record up to 10min per video;
- Add unlimited contributors to your workspace.
Our paid plans start at $10 per month (monthly billed) and only charges based on the creator's usage:
- Basic recorder: $10 per month with unlimited video recording and up to 30 min per video;
- Power recorder: $30 per month with unlimited video recording and length (access to automated meeting recording & summary);
- Contributor: free. Can view and access videos and record up to 5 videos (5 min per video).
Try it by yourself (free plan, free trial, and no credit card required).
Google Meet: Ideal for Google Users
Who is it for?
If you're a Google workspace user, it's unthinkable for you not to start with Google Meet, Google's video meeting platform.
It may not be ideal for large companies, but it's perfect for associations, entrepreneurs, and startups seeking a cost-effective tool.
And even though it was created for businesses, Google Meet is perfect for your personal video calls, including chatting with grandma.
- Multiple screen layout options: Google Meet offers video templates like sidebar, projector, and mosaic. They now allow you to see 16 members at once which is great to better involve all your employees in large meetings;
- Join a meeting by phone: You don't have your contact's email address, only their phone number? No problem, you can participate in Google Meet meetings with just a phone number;
- Recording and saving: You can easily record and save meetings directly in your Google Drive for future reference or sharing.
- Seamless integration with the Google workspace: Google Meet smoothly integrates with Google's suite of productivity tools, such as Gmail, Google Calendar, and Google Drive;
- Browser access: This video meeting platform simply requires a browser to access all its features;
- Security features: Google Meet employs end-to-end encryption to protect meeting content. Meeting codes and waiting rooms ensure controlled access. Finally, participant access controls allow hosts to manage interactions effectively;
- User-friendly: If you’re already a Google pro, I don't even need to convince you.
- Free version limits: The free version doesn't let you organize with more than 100 participants. You’re also limited to 1h per meeting;
- Limited number of participants: Even with the most expensive classic packages, it’s impossible to organize meetings with more than 250 participants;
- Google account needed: You will need to create a Google account to access all the features, otherwise you will be limited in your use;
- Fewer features than the competition: Here are some examples: no waiting room for participants before a meeting, a whiteboard tool (Jamboard) which will be removed from Meet by 2024, limited screen sharing (1 person only).
With Meet's free version, you get to host meetings up to 60 minutes with 100 participants maximum.
Paid plans start at €5.75 per user/month, granting access to the full Google suite. These plans offer options for longer meetings and more participants, with "business plus" accommodating over 500 participants at €17.25/user/month.
Microsoft Teams: Best for Microsoft 365 users
Who is it for?
From SMEs to CAC 40 companies, Microsoft Teams (Microsoft’s video meeting platform) is an essential business tool. It integrates perfectly with the Office suite workspace and its many office applications.
If you're a Microsoft 365 user, you should have been converted to Teams a long time ago. But if you're a novice, then you're going to need a bit of practice to get the hang of it.
- Rich text formatting in chat: Microsoft Teams chat features rich text formatting. You can send messages with bold, underlined or highlighted information, along with your favorite gifs. Above all, the chat is preserved and you can access it after the meeting;
- Live subtitles in over 30 languages;
- Large-scale webinars: Teams can host up to 10,000 participants at your webinars;
- Custom backgrounds: Show off your tropical beach or outer space vibes—it's your call!;
- Customize your workspace to suit your needs: A multitude of applications are available in Teams. You can customize apps the way you want with Microsoft’s Power Platform to adjust to your needs and workflows.
- Smooth integration with the Office 365 suite: The undeniable advantage of Teams - and you already know this if you use it on a daily basis - is its tight integration with Office 365 applications (Word, Excel, PowerPoint, Sharepoint, Outlook, Flow, Onedrive, Stream, etc.);
- Real-time co-authoring: You can co-edit documents at the same time as your colleagues during the meeting;
- Security and compliance: Teams offers features such as data encryption, multi-factor authentication, and adherence to regulatory standards like GDPR and HIPAA.
- Not very user-friendly: If you're a novice, you'll find that Teams' video chat interface isn't very intuitive;
- Resource-intensive application: You’ll need a solid connection and a reasonably powerful device for smooth meetings;
- Free version limit: It would be a pity to stop at just the free version with such attractive features in the paid version.
If you use Teams free of charge, you'll have access to basic features and can organize meetings of up to 60 minutes for up to 100 participants.
The "essential" package designed for SMEs gives you access to the more advanced features of Teams for €3.70/user/month for meetings with unlimited time and up to 300 participants.
However, you won't have access to the entire Office suite until you pay €5.70/user/month for the "business basic" package.
Whereby: The top comprehensive and easy-to-use free service
Who is it for?
Whereby is an online browser-based video meeting platform that aims to simplify and streamline meetings. Your next meeting is just a click away.
If you are an entrepreneur with simple video conferencing needs looking for a straightforward and personalized video meeting platform, Whereby may be for you. Especially since the free version is completely self-sufficient for one-on-one meetings.
Last but not least, you'll be amazed at the high quality of Whereby meetings.
- Personalized meeting links: Put yourself in your customer's shoes. It's much nicer to join a meeting whose URL link contains your contact's first and last name rather than a series of numbers and letters, isn't it?;
- Personalized virtual meeting room: You can add your logo and change the background to your colors;
- Test your connection before the meeting: A QR code lets you check the status of your internet speed before the meeting starts. No time wasted with connection issues anymore;
- Echo-killing feature: Wave goodbye to annoying echo problems. This feature lets everyone keep their mics on during meetings without causing those disruptions. It's a game-changer for audio quality.
- Easy to use and learn: We've tested it for you: registration takes less than a minute. Then two clicks and 10 seconds later, you can already share the link to your first meeting. We've rarely seen it so easy to learn;
- Minimalism: After getting lost in the obscure functionalities of its competitors, you'll find it relaxing to use Whereby. You have almost nothing to do but turn on your microphone and camera during Whereby meetings;
- Excellent free version: Most of the advanced features are available to you with the free version, apart from the fact that group meetings are time-limited;
- Top video and audio quality: Provided you have a strong internet connection, your communication will be top-quality. Whereby utilizes a peer-to-peer connection framework. It tends to result in higher connection quality due to the absence of intermediaries.
- Not as many features as its competitors: No virtual backgrounds, no event scheduling, impossible to work on files within the application… For complex needs, you'll quickly run out of options, even with the paid version;
- Little integration with other applications: This is the major drawback of the platform's minimalist positioning.
The free version is very comprehensive. you have no time limit as long as you only have one person in the meeting. Then, you’ll face a 45min time limit for group meetings (up to 100 participants). You'll only be able to use one conversation room with the free version.
Paid versions start at $6.99/month/user and give you unlimited group meetings and access to advanced features such as meeting recording.
Zoom Meetings: The most popular paying solution
Who is it for?
Zoom is the easy-to-use application that gets straight to the heart of the video meeting platform.
In fact, Zoom is particularly popular with teachers who want to deliver their online courses efficiently.
So if you don't need to collaborate with your audience, but simply want to organize video meetings without the headache, Zoom is the tool for you.
Zoom may have been very popular during the pandemic... But what does it have that the others don't?
- Gallery view feature: Zoom allows all your participants to see each other. Even better: the "Together mode", allows users to see all participants in a shared virtual environment;
- Feature for taking group photos: Armed with your best smile, the Group Photo App from Zoom lets you take a high-quality photo of all your participants (up to 100). Say goodbye to wasting time taking 4 different screenshots of your audience;
- VoIP phone system: Zoom integrates a complete online phone system in the cloud. Thanks to this, you can make calls to any telephone number or device.
- Zoom App’s marketplace: You’ll find many add-on applications there.
- Very easy to get to work;
- High-definition video and audio quality: Zoom outperforms the competition regarding video and audio quality;
- Stability: Zoom's stability shines through its extensive infrastructure and adaptive streaming technology. It provides you with a consistent and interruption-free video conferencing experience;
- Swiss-knife functionality: You're sure to find all the basic features to run a successful meeting.
- Not a collaborative hub: Zoom does not include itself through a comprehensive collaboration platform. Zoom is developing certain features of a collaboration platform but remains mainly dedicated to video meetings. Zoom won’t be your all-in-one tool;
- A dubious history with security: Even if Zoom claims to have rectified all problems, it has been subject to security flaws in the past. This dark history may put you off adopting it;
- Limited number of participants: Zoom only allows 100 of you fellow colleagues to join the meeting with the first paid version;
- 40 min limit with the free plan.
Free of charge, Zoom lets you organize meetings for up to 100 participants lasting up to 40 minutes, using the platform's basic functions.
Pro versions start at €14.99/user/month. The first price of the paid version is almost double that of the above-mentioned competitors.
Now, you've got everything you need to make the best choice for your video meeting platform. However, I'd still advise you to think carefully before organizing your next time-consuming video meeting. Perhaps a simple 3-minute recording of your screen using Claap could replace it?