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Scrum Meetings

Written by 
Robin Bonduelle
Product Management


Scrum meetings are the lifeblood of agile project management. They set the tone for your team's collaboration, communication, and productivity. But let's be honest, not all scrum meetings are created equal. Inefficient meetings can drain your team's energy and waste valuable time.
So, how do you ensure your scrum meetings are efficient, empowering, and creative?
In this article, we'll delve into the world of scrum meetings and explore how to run them live, asynchronously, and with a mix of pre-watch videos and live meetings, all with the help of Claap.

Run efficient live scrum meetings and record them for maximum impact

First things first, let's talk about live scrum meetings. These daily stand-ups are crucial for keeping your team aligned, identifying potential roadblocks, and maintaining momentum.

To make the most of your live scrum meetings, follow these actionable steps:

  • Start on time: Respect your team's time by beginning and ending meetings punctually.
  • Set a clear agenda: Outline the purpose and structure of the meeting beforehand, so everyone knows what to expect.
  • Stick to the "three questions": Each team member should answer: What did I do yesterday? What will I do today? Are there any impediments in my way?
  • Encourage active participation: Ensure everyone has a chance to speak and be heard.
    Keep it short: Aim for 15 minutes or less to maintain focus and energy.

But wait, there's more! Recording your live scrum meetings with Claap allows you to leverage AI-generated notes, capture critical information, and ensure everyone stays informed. This way, if a team member misses a meeting, they can easily catch up and stay in the loop.

Boost productivity with asynchronous video messaging

Live meetings aren't the only way to run scrum meetings. Asynchronous video messaging offers an alternative that can increase productivity, save time, and cater to diverse work schedules.

Here's how to make it work:

  • Use Claap to record individual updates: Team members can record their updates on their own time, addressing the three key questions and highlighting any obstacles.
  • Share videos in a designated space: Create a central topic within Claap for team members to access and view each other's updates.
  • Foster engagement: Encourage team members to leave comments, ask questions, and provide feedback on each other's updates.
  • Monitor progress: Regularly review updates to ensure everyone is on track and aligned.
    Asynchronous video messaging empowers team members to work at their own pace and can lead to better focus and efficiency.

Optimize scrum meetings with a blend of pre-watch videos and live sessions

Why not combine the best of both worlds? Mixing pre-watch videos with live meetings can lead to more productive, engaging, and efficient scrum meetings.

Here's a game plan:

  • Pre-record updates: Before the live meeting, have team members record their answers to the three key questions using Claap.
  • Create a playlist: Organize the pre-recorded videos in a dedicated topic for easy access.
  • Watch before the meeting: Encourage team members to watch their colleagues' updates before the live meeting.
  • Maximize live meeting time: Use the live session to address roadblocks, discuss critical issues, and collaborate on solutions.

This hybrid approach ensures everyone is prepared and informed before the live meeting, allowing for more valuable, focused discussions.


Scrum meetings are essential for any agile team, and optimizing them is crucial for success. By running live meetings efficiently, embracing asynchronous video messaging, and combining the two with a mix of pre-watch videos and live sessions, you'll create an empowering, creative, and productive environment for your team.

By adopting these innovative approaches, you'll not only improve your team's communication and collaboration but also foster a sense of autonomy and flexibility, ensuring your team remains agile and adaptable.

So, don't fear being contrarian – dive into the world of live and asynchronous video scrum meetings and watch your team's productivity soar. Claap's advanced features like AI-generated notes, video annotations, and organized video workspace make it the perfect partner for optimizing your scrum meetings and ensuring your team's success.

It's time to unleash your team's potential and transform your scrum meetings into brainstorming sessions on steroids!
Give Claap a try and experience the difference it can make in your agile process. Remember, a well-run scrum meeting is the foundation for a successful project, and with Claap, you'll have everything you need to excel.

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